Data Capture
Open, route and extract data from documents to gain efficiencies.
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Create searchable electronic records
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Improve accuracy and data integrity
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Streamline workflows and decrease cost
Unlock the power of your data.
Fast Turnaround Times
Octacom's data capture process offers quick access to data, driving efficiencies within your organization.
Customizable Fields
Every client has unique challenges and so are Octacom's solutions.
Automated Validations
Octacom can seamlessly pull information (such as Purchase Orders and Receipts) from your existing systems to validate data captured.
Exceptions Management
Any exceptions identified through the validation process can be managed in Octacom's Exceptions Management Portal leveraging the Odiss Cloud Software.
Integration
Resulting data captured can be easily integrated into your organization's existing systems through data exchange or API integration.
Archive
Digitizing data capture allows for the creation of permanent electronic records providing safe, secure and consolidated data archival.
Data Capture in Action
Create a customized and easy to use central database with Odiss to securely store electronic records.
Captured Data
Custom data fields are displayed here to be easily verified and edited as needed.
Document Image
The scanned document image or file extracted from email is displayed here for users to easily compare the captured data with the original document.
Integrate Workflows
Automate workflow actions to move documents through an approval process.
Simple User Interface
Download, print and easily email electronic records and corresponding data for efficient distribution of information.
Validate Data
Data validation rules can be implemented to ensure saved data will integrate with existing systems and processes.
"Utilizing Octacom’s expertise with scanning and Optical Mark Recognition (OMR) solutions, the survey documents are quickly scanned and the survey answers are then processed into easily usable delimited files that are then converted into readily available reports. Based on the fast turnaround (quality, speed, price etc), our Health System Planning and Evaluation team were able to create 32 separate and time sensitive reports that were required by senior leaders at Ontario hospitals."
"Griffin Centre is a community-based mental health agency which has accumulated many client files over time. The agency was electronically scanning our client files and recently we began utilizing Octacom’s services to supplement the imaging work being done in-house. Octacom has provided us with quality imaging services on a timely basis. Octacom staff are very professional and responsive and were able to address our concerns right from the beginning of the project. I would not hesitate to recommend Octacom Document Management Services for similar work."
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