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Document Scanning Services – Secure, Convenient and Organized

Improve access to documents and reduce your environmental footprint.

High volume document storage puts a strain on organizations as they run out of space and spend too much money storing and accessing files. If you need better access to the information in your business documents, as well as improved file integrity and security, consider a document scanning project. As a standalone or complimentary service, document scanning significantly improves information management inside of an organization.

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Access Documents Easily

Problem: Too much time and therefore money is being spent on accessing and retrieving documents from traditional filing methods. In some offices, you must retrieve information from multiple places before you make a decision or reply back to a client.

Solution: Document scanning gives you digital files that you can access instantly for easy retrieval, analyzation and distribution. Cut down on search time by having all of your information in one centralized location. Document scanning speeds up the document handoff process from person to person through eliminating time otherwise wasted on digging through filing cabinets.

document scanning workflow

Protect Valuable Information

Problem: Paper files contain valuable information that needs to be reliably secured. Paper documents are vulnerable to physical damage and loss over long periods of timeTime and time again we hear about organizations losing their records to fires and floods.

Solution: Once documents are scanned, you have a permanent electronic record of the important information they contain, in their original form for back-up and disaster recovery. Your data is safe, secure and consolidated when you opt for document scanning. The days of having to deal with worn-out, damaged or outright lost paper-based documentation can be put long behind you. Breathe easy knowing that document scanning and our strong security standards and practices will always keep your information safe. Click here to read more about our security and privacy standards.

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Repurpose Storage Space

Problem: Not enough physical space to store the volume of paper documents your organization produces and the space that is being used is expensive.

Solution: Every square foot of your business property is valuable. When documents are stored on servers, you free up valuable real estate for other purposes in your business. Storing off-site already? Document scanning for digital storage can completely eliminate these costs. Additionally, your organization will benefit from having clear, high-resolution documents stored on a space-saving hard drive as a result of opting for scanning.

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Reduce Environmental Impact

Problem: Beyond financial costs, continuing to use paper documents has a large environmental impact.

Solution: Document scanning means there will no longer be a need to use physical paper copies of documents within your teams. Everyone who will need information can access it digitally in seconds instead printing and distributing physical copies. Every year Octacom recycles enough paper to save an average of 1,200 trees. Taking part in our shredding services allows you to positively impact the environment. Improve your workplace efficiency as well as decrease your environmental footprint.

Do you have a high-volume document scanning job? We would love to hear from you and help you scope out your project, contact us today. 

eBook: Top 7 Savings of Electronic Document Management

What you will learn:

  • How “going paperless” can be of significant value to your business
  • How much time is spend searching for lost documents and how you can recover that cost
  • How other businesses are using electronic document management to improve processes as well as save time, space and cost

Click here to download the eBook.

Odiss™ Document Management Software

Odiss™ is Octacom’s secure, cloud-based document management and workflow automation software. Odiss™ can be integrated with your organization’s ERP, HR or other management systems with ease, ensuring it fits smoothly into your daily workflows.

Streamline and automate accounts payable, proof of delivery documents, eStatements distribution, document archiving and retrieval, and more so your team can focus on what is important; growing your business.

Whether you have 10 users or 10,000 users, Octacom will provide an affordable package for your department or enterprise.

Ask us how Odiss™ can benefit your organization and meet your requirements for your document management in Toronto or Hamilton.