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Document Scanning for Children’s Aid Societies

Through Children’s Aid Societies, Ontario is working to help children across the province gain a stronger sense of family and community. Children continue to suffer from abuse and neglect, and it is the community’s responsibility to ensure the safety and support they need.

In order for the Children’s Aid Societies to achieve this, case files, financial information and other confidential documentation need to be easily accessed and shared securely across the Child Protection Information Network (CPIN), which is a single information system that gives CAS agents access to these important documents in real time– as safely and efficiently as possible.

This network is built to modernize the child protection system so at-risk children, as well as their families, are able to get the assistance they need.

Octacom offers scanning services to Children’s Aid Societies across Ontario, from Niagara to Ottawa. By scanning your case files and having Octacom index your documents, you will see improved searchability and rapid access, leading to better child care and more time to focus on important case work, as opposed to spending hours upon hours looking through paper, microfilm and microfiche.

With a rigid chain of custody in place, we ensure that your documents are safely transported, stored, digitized, indexed and disposed of, while maintaining a full audit and reporting trail.

We even come on site to help you pack and manifest your files making the transition from paper to digital even easier and less burdensome for CAS staff. Our two Ontario production facilities have the capacity to turnaround large projects in very short time frames.

Octacom also provides its OdissTM Document Management Software for hosting historical and ongoing case files and other CAS documents. OdissTM provides a:

  • Secure and compliant cloud archive
  • Full audit trail of users and actions taken
  • Direct upload and indexing capabilities
  • Robust integration capabilities
  • Reporting and analytics by document type, volume or data

Our company has already provided charitable organizations such as Brant Children’s Aid Society, The Salvation Army of Canada and Roots of Empathy services to digitize and process documents related to child care, finance and more. Let us help you!

Certifications and Compliance Standards

Octacom adheres to high-security standards while working with our clients’ documents.

Octacom is registered with Canadian Controlled Goods Registration Program (CGRP) is both PIPEDA and PHIPA compliant. Documented and enforced policies are in place whether we are performing services on-site at our clients’ premises or off-site in one of our two production facilities.

About Octacom

Octacom is an enterprise software and services company focused on document and data management solutions. Founded in 1976 and headquartered in Richmond Hill, Ontario, Octacom specializes in document management and workflow automation software as well as document imaging services and leverages its proprietary Odiss™ Document Management Software to provide a robust, secure and cost-effective solution to clients globally across a wide range of industries.

We understand that our products and services have to work in dynamic environments alongside other software across many divisions or branches. We provide a robust implementation and training program with our solutions. We look forward to the opportunity to present our business process automation solutions to your organization.

To learn more about the scanning services Octacom can provide to your organization, please get in contact with us today.

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