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Choosing the Right Digital Transformation Partner
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Category: Document Management

Digital Transformation Criteria

Choosing the Right Business Process Automation and Outsourcing Partner as Part of your Digital Transformation

Business process automation software (BPA) and business process outsourcing (BPO) companies use advanced technologies to optimize your critical business processes. Whether it be processing invoices, bills of lading, insurance claims, sweepstakes, rebates or other key documents, selecting the right BPA or BPO partner is of paramount importance. You can secure a cost-effective solution while also […]

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AI Data Capture

How AI is Revolutionizing Data Capture

There is no question that artificial intelligence (AI) is revolutionizing the way organizations approach data capture. While data capture technology is already used in the workplace in the form of basic optical character recognition (OCR), “intelligent” data capture leveraging AI and robotic processes can be substantially more accurate, quicker and less expensive. Intelligent capture software […]

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Best-in-Class AP Automation

What is a “Best-in-Class” Accounts Payable Process?

Accounts Payable (AP) automation serves to create “Best-in-Class” Accounts Payable Processes with streamlined data capture, integrated workflows, and an overall improved invoice lifecycle. With AP automation, organizations eliminate manual and non-value add processes, freeing up AP resources to become strategic. Ardent Partners’ report on the State of ePayables shows that “Non Best-in-Class” invoice processes cost […]

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What is a “Best-in-Class” Accounts Payable Process?

The Benefits to Outsourcing and Automating Imaging and Data Capture Services

There is a need to provide employees with the best tools to do business efficiently, reducing the time spent on non-core business functions and processes such as document processing and data entry. Especially in the wake of COVID-19 and remote work policies, outsourcing and automation has become a focus of many organizations. These organizations are […]

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Accounts Payable Invoice Processing

Working Remotely? Consider Digitizing your Accounts Payable Processes

As workplaces have been forced to adapt to physical distancing limitations imposed by the Covid-19 pandemic, many have successfully shifted their employees to remote work environments. While digital transformation may have been on the radar for many finance departments, the Covid-19 pandemic has accelerated the need to leverage digital processes to support business continuity and […]

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Outsourcing digital mailroom provides a strong ROI

Optimizing Mail Workflows with a Digital Mailroom Solution

Postal mail still accounts for a meaningful portion of critical incoming documents in most organizations, often in financial processes like Accounts Payable and Accounts Receivable. Employing an outsourced and automated digital mailroom with a qualified partner like Octacom can lead to significant cost and turnaround time advantages versus the traditional labour-intensive internal mailroom. While many […]

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Enhancing Your AP with Automated Workflows

The Accounts Payable (AP) department is a critical business function, managing all outflows from the company, whether related to direct costs, overhead costs or capital expenditures. Mismanaging outflows from the company may impact a company’s financial stability, and vendor relationships. The majority of AP departments continue to operate a “manual” process, receiving paper invoices (or […]

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Health Records Scanning to Enhance Efficiency and Patient Care

Despite the adoption of electronic medical records (EMR) systems, hospitals and medical practices alike continue to face a number of challenges as a result of paper-based patient files being maintained: Space Constraints: Paper-based charts take up a significant amount of space. In fact, in a small to medium sized clinic, paper charts can often take […]

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Overcoming Resistance to Accounts Payable Automation

AP automation offers many benefits, such as reduction in human intervention, reduction in processing and approval time, improved accuracy as well as improved visibility to the entire Accounts Payable process. In spite of the benefits, some companies struggle with the decision to automate their processes and sometimes the biggest challenge they face when it comes […]

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Take Advantage of Early Payment Discounts with AP Automation

Some companies offer early payment discounts to encourage customers to pay their invoices on time. One common early payment vendor discount is the “2/10 net 30,” which means a payment due in 30 days can be reduced by 2% if paid within ten days. Usually, it makes sense to take advantage of these discounts depending […]

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Top 3 Benefits of Proof of Delivery Scanning

What if you could eliminate the problem of missing bill of ladings, delivery tickets, packing slips, waybills and other Proof of Delivery documents? Octacom has a solution that will help your company by improving access to your Proof of Delivery documents and assist in identifying which of your documents are yet to be submitted, subsequently […]

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Starting a Document Scanning Project

By engaging Octacom to assist in document scanning, indexing and hosting your paper files, you will see improved searchability and rapid access. Your team will have more time to focus on important tasks, as opposed to spending hours upon hours looking through paper documents. Converting your paper records to digital documents requires a lot of […]

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Tailoring Odiss™ Document Management Software to Your Organization’s Needs

Are you looking at document management software and frustrated with your options? Is it the limited functionality and customization of off-the-shelf software? Is it the concern of a lengthy time frame to implement the solution? Perhaps it is the assumption that the change in process would be expensive, with modifications that never achieve the desired […]

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How to estimate how much paper I have

Through its extensive and comprehensive approach, the legal industry often necessitates copious mountains of paper usage. Due to various acts and bylaws focused on record retention, legal professional quickly find themselves surrounded by this paper.

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Savings with Accounts Payable Automation

Through its extensive and comprehensive approach, the legal industry often necessitates copious mountains of paper usage. Due to various acts and bylaws focused on record retention, legal professional quickly find themselves surrounded by this paper.

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Document Management Solutions for the Concrete Industry

Struggling with managing and retrieving your delivery tickets? Octacom can help. Octacom’s Electronic Document Management Solutions for the Concrete Industry leverages our secure document processing, intelligent data capture processes, and software to bring your delivery tickets to your fingertips from any device. With Octacom’s Odiss™ Document Management Software, you can efficiently upload, access, search and […]

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Doctor with clipboard

Optimizing Electronic Health Records to Deliver Better Care

Everything is being converted to digital under the new EHR systems from x-ray images, post-operative reports, prescription histories and more!

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Document Scanning Services for Human Resource Files

Employees are a company’s greatest asset and that’s why protecting and managing their records is vital to their long-term success. Tasks such as hiring, conducting performance reviews and providing safety awareness are just some key responsibilities of employers and/or their Human Resources departments. Documenting all this information can be a paper-intensive process, thus making it […]

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New Year’s Resolution: Digitize your AP Documents

The beginning of a new year is the perfect time to review your company’s processes and see how they can be made more efficient. One of the best places to start is by reviewing your accounts payable processes. The accounts payable department is essential to keep your company running smoothly. In today’s business world, improving AP […]

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The Benefits of Document Scanning and Document Management for Auto Dealerships

Auto dealerships generate hundreds of paper documents every day including but not limited to loan forms, leasing agreements and sales contracts. They also have to maintain for a period of 6 years the records of each sale, lease, consignment contract, Vehicle Identification Number (VIN) and copies of Safety Standards Certificates. Keeping these documents in the […]

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5 Benefits of Document Management for the Real Estate Industry

The real estate industry involves huge quantities of signed paper documents.  Many of these documents must be stored for several years at a time, due to laws that real estate agencies must follow. As a result, there is a significant risk of human error and documents can be misfiled or lost. Staying organized, finding documents […]

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November 9, 2017 is World Paper Free Day!

For Octacom, EVERY DAY is World Paper Free Day! However, while we know the importance of transitioning from paper processes to electronic, many individuals and businesses still aren’t sold on the idea. On November 9th join in the campaign to raise awareness and help reduce the amount of paper generated inside and out of the […]

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Proof of Delivery and Waybill Scanning and Software: Automate Your Proof of Delivery Process

What if you could speed up many of the time-consuming tasks related to your proof of delivery process? Normally, paper proof of delivery documents have to be handled by several people before being scanned and saved in a system. During this time-consuming process, documents can get damaged or lost causing slow customer invoicing and making […]

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Document Scanning Saves Files from Harm

Be Proactive for the Unexpected

Is your business prepared for the unexpected? Document scanning and archiving allows your business to be proactive for unforeseen events.

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Is Your Organization Equipped to Compete in the Knowledge Economy?

With daily advances in technology and a connected global community, many of the traditional barriers of entry to grow a business on a global scale are no longer a concern.

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Corporate Roundup the Benefits of Going Paperless

Thought Leaders: The Benefits of Going Paperless

Paperless technologies have revolutionized the way businesses document and share information as well as improve business operations.

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Man stressed about paper all over his desk

Paper Wars

Going paperless is ultimately inevitable. The challenge is to overcome human resistance to change so that your organization can enjoy the benefits of going paper free.

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Compass pointing to term outsourcing

Five Document Management Outsourcing Myths

Best-in-class companies are four times more likely to contract out business processes that may have been previously performed internally – Find out why.

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Person working on iPad in office

Benefits of Outsourcing Document Management

What are the benefits to outsourcing your document management? Find out just how valuable outsourcing can be for your organization.

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People sitting around a drawn lightbulb, optimize business processes

Thought Leaders: What is Your #1 Tip to Optimize Business Processes?

We had the chance to chat with nine C-level experts to get their perspective on the question: “what is your #1 tip to optimize business processes?”

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Employees sitting around a table with phones and computers

Is Knowledge Management the Key to Modern Business Growth?

When knowledge is managed capably, not only does the organization benefit, so do its staff members, business connections and clients.

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Woman sitting in front of pile of paper

Paperless Office: The Top 12 Benefits of Going Paperless

Is your office looking to go paperless? Learn how going paperless will save you time, money and stress.

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E-invoicing help business

How E-Invoicing Can Help Your Business

Imagine if missing invoices, late payments, and long cycle times were a thing of the past.

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Woman putting money into a piggy bank

Can Document Imaging Really Save Money?

The average office spends $20 in labour, filing or retrieving a single document. What other costs can be saved by integrating a document imaging solution?

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business optimization driven by cloud based services

Business Optimization Driven by Cloud-Based Services

These days, many companies, from small start-ups to multinational corporations are discovering the power and potential of cloud-based services.

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Hand writing "time to cut cost"

Invoice Processing Trends for Businesses

How businesses are processing invoices in today’s world. How are Canadian businesses starting to change the way they operate?

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Person filing document in secure location

Accounts Payable Automation

With imaging routing, all your invoices are collected and sorted, opened, scanned, validated, and made available for importing directly into your accounting software.

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Handing stopping row of dominos from toppling over

When AP Automation Goes Wrong

Performing in-house AP automation often causes more problems than it solves. This article discusses why outsourcing is a far better option for your business. Read more.

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Woman overwhelmed by pile of paper

ECM Implementations: Why Failure is Not an Option

Choosing a highly experienced, third party service provider can be a huge win for the organization by reducing costs, eliminating risks and ensuring efficiency.

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Computer chip representing Big Data

Big Data Equals Big Possibilities

“Big data” is everywhere, the challenge is now how to utilize all of the data sources for analytical driven decisions that will benefit your organization.

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