Accounts Payable Automation

Manual accounts payable processes can be both expensive and inefficient. By automating your accounts payable, you can cut costs while streamlining the capture, coding, approval, analysis and archival of invoices.

Octacom’s AP automation solution utilizes invoice capture and workflow automation software to streamline invoice management from receipt to approval, whether you are centralized or operate from hundreds of locations.

Accounts Payable Automation: Key Features

Simplify Invoice Receipt

Centralize receipt of invoices through a variety of options: email forwarding, custom vendor portal, EDI, and our digital mail room services.

Automate Invoice Capture and Matching

Eliminate manual data entry, purchase order matching and GL/dimension coding through automated capture increasing efficiencies and reducing cost, thanks to our AI and Machine Learning technology.

Digitize Complex Approval Workflows

Octacom’s Odiss Software caters to your delegation of authority and invoice approval workflow with simple dashboards, notifications and insights.

Secure Archive and User Management

Octacom provides a rich searchable archive with the ability to enable granular user permissions to satisfy compliance requirements.

Improve Organizational Access

Leverage instant digital access to invoices, status of approvals and payment confirmation.

Streamline Exceptions Management

Octacom's Odiss Software allows users to easily automate exception handling and vendor returns, including duplicate invoices, invalid vendors and invalid POs.

Implement a Fully Integrated Solution

Integrate Octacom’s Odiss Software to any ERP or Procure-to-Pay solution to enable a fully integrated and touchless accounts payable automation solution.

Improve Reporting and Analytics

Octacom provides full visibility into the accounts payable process, invoice cycle times, spend by vendor and approver and more.

Front-End AP Automation

Eliminate the need for manual data entry and seamlessly automate the invoice capture and exceptions process for suppliers that do not submit via the Coupa Supplier Portal.

Reduce Costs and Increase Scalability
Improve Visibility and Accountability
Reduce Invoice Cycle Time

Accounts Payable Page_Reduce Costs and Increase Scalability

Increase Scalability and Reduce Costs of Invoice Processing

Incoming invoices, exceptions and vendor registrations create a bottleneck in the accounts payable department as teams struggle to keep track of manual processes. A manual process requires that staffing levels grow with invoice volume growth. Accounts payable automation streamlines these processes through automation and software, allowing our clients to grow with ease while saving valuable time and money. In fact, our clients save over 50% of their AP costs when switching to Octacom.

Accounts Payable Page_Improve Visibility and Accountability

Improve Visibility and Accountability Through Automation Software

A manual AP process is slow and is not transparent. Invoices can get lost in inboxes, in spreadsheets or on people’s desks, and tracking the approval workflow can be challenging. Octacom’s Odiss Software provides complex approval workflows based on your delegation of authority with all financial controls in place to provide visibility into invoice cycle times and direct accountability to approvers within the organization. Notifications, alerts and auto-escalations ensure invoices are actioned to keep the company moving forward.

Accounts Payable Page_Reduce Invoice Cycle Time

Reduce Turnaround Times and Capture Early Payment Discounts

Invoice capture, GL coding and approvals take up valuable time. Automation drastically reduces the turnaround times on invoice processing and approval, allowing our clients to take full advantage of payment discounts and avoid late fees. Receive complete, accurate data in a fraction of the time with Octacom's scalable approach.

How Accounts Payable Automation Works

Vendors send invoice documentation via email, EDI, vendor portal or PO Box. Invoices are then processed through data capture, PO matching and validation.

Odiss Software controls your approval workflow, exception management and vendor maintenance.

Your ERP or Procure-to-Pay solution shares master data, including vendor and PO data, general ledger accounts and payments, while Odiss pushes approved and coded invoices automatically.

Leverage Odiss for Seamless Invoice Management

Approval Queue

View all invoices requiring approval in one central location. Leverage user permissions to limit user visibility. Receive email notifications when action is required.

Exceptions Portal

The exceptions tab allows users to identify invoices that failed validation and edit properties to resolve any discrepancies quickly and easily.

Archived Invoices

Store invoices that have been approved and voided in a central database for easy retrieval and analysis.

User Management

Create users and manage their security level and permissions within Odiss, or leverage SSO to integrate with existing systems.

Audit Trails

Review actions taken by users within the Odiss portal for increased security.

Vendor Management

Lock vendors to place those invoices "on hold". Provide special instructions to the data capture team for specific vendors through Odiss.

Odiss integrates with your existing software to accelerate your accounts payable workflow and is ERP-agnostic. We integrate with many ERPs.

"After 5 years with another company, we were undergoing a big change to our Accounts Payable process and needed to find the right company to work with us. Octacom demonstrated very early on that they were interested, innovative and enthusiastic to work as part of our team. Their facility and staff impressed us as did their ability to grasp the technology and integration that would be required."

N. DaSilva

Ontario Power Generation

"Octacom is the reason we were able to achieve our goal of creating a centralized and automated AP process with integration to Unit 4 Business World. We had complex requirements with granular and automated GL coding, but it was no match for Octacom. Further, the ability to manage our exceptions digitally within Odiss has been a huge help, as we have AP personnel all across Canada."

L. Coleman

Director of Accounting Operations

Accounts Payable Automation

Octacom’s AP automation solution utilizes invoice capture and workflow automation software to streamline invoice management from receipt to approval, whether you are centralized or operate from hundreds of locations.